Filipino BBQ Throwdown Competition Judging Procedure

General Information

• Date: Sunday, June 15, 2025

• Venue: Kain Na Filipino Cuisine, San Antonio

• Competition Time: 4:00 PM - 5:30 PM

• Awards Ceremony: 6:00 PM

Volunteer Instructions

1. Arrival:

   • Arrive at 3:30 PM or earlier.

   • Enter through the front door and locate the Sign-In Table.

   • Proceed to the Judges’ Area for a pre-event meeting and briefing on your role and responsibilities.

2. Pre-Event Meeting:

   • All volunteers will be briefed on their roles and the workflow for the competition.

   • Ensure you understand your responsibilities and ask questions if needed.

Roles and Responsibilities

1. Coordinator:

   • Oversee the entire competition process.

   • Take photos of entries for Instagram.

   • Ensure smooth communication between volunteers and judges.

   • Keep the final scores confidential until the awards ceremony.

2. Competitor Registration Volunteer:

   • Sign in competitors as they arrive.

   • Assign entry IDs and label the entry containers.

3. Judges:

   • Taste and score each entry based on the provided scoresheet.

   • Record the entry ID on your scoresheet.

4. Scorer:

   • Enter judges' scores into the official scoring spreadsheet (Google Sheets).

   • Collaborate with the Coordinator to review and finalize scores.

Detailed Competition Schedule

1. Competitor Check-In (4:00 PM - 4:45 PM):

• Competitors arrive at the venue with their entries.

• Competitor Registration Volunteer:

  • Signs in competitors.

  • Assigns an entry ID and labels the entry container.

2. Entry Photography (During Check-In):

• Coordinator:

  • Takes the following photos of each entry in this order:

    1. A shot of the competitor with their food entry (if they are OK with it).

    2. A close-up shot of the entry ID alone.

    3. A shot of the food with the entry ID clearly visible.

    4. A close-up of the dish.

    5. Creative angles showcasing presentation.

    6. Any unique features of the entry.

  • Ensure photos are ready for social media posting.

3. Judging Period (4:15 PM - 5:30 PM):

• Coordinator hands entries to the judges.

• Judges:

  • Write the entry ID on their scoresheet.

  • Taste and score the entry based on the provided criteria.

  • Return completed scoresheets to the Scorer after each entry.

4. Scoring and Deliberation (5:30 PM - 6:00 PM):

• Scorer:

  • Enters all scores into the official scoring spreadsheet (Google Sheets).

  • Collaborates with the Coordinator to review and finalize scores.

• Coordinator:

  • Double-checks calculations for accuracy.

  • Keeps the final placings confidential until the awards ceremony.

Awards Ceremony (6:00 PM):

• Coordinator:

  • Prepares the final placings for announcement.

  • Ensures all competitors are present for the awards.

• Winners Announcement:

  • 1st Place: $250 in cash/prizes + trophy.

  • 2nd Place: $150 in cash/prizes + trophy.

  • 3rd Place: $75 in cash/prizes + trophy.

Key Notes for Volunteers

• Maintain professionalism and fairness throughout the competition.

• Follow the timeline strictly to avoid delays.

• Ensure the confidentiality of scores and placings until the awards ceremony.

• Notify the Coordinator immediately if any issues arise.